All P&Cs require an Executive Committee comprised of the following officers:
- at least one Vice-President
The President is the accountable officer and provides leadership and representation for the P&C and its Executive.
The Vice-President supports the President by chairing meetings in the President’s absence and carrying out any duties delegated by the President.
The Secretary provides administrative support to the P&C, including recording the minutes of meetings, attending to all correspondence to and from the P&C, and keeping the P&C’s documents safe and in good order.
The Treasurer has overall responsibility for the financial management of the P&C, including all subcommittee accounts.
The Executive Committee is responsible for ensuring the Association fulfils its legislative requirements and is accountable for the P&C’s operation. Executive Committee members should be familiar with the role they are elected to undertake and understand their responsibilities.
Executive Committee of the P&C
The roles and responsibilities of the Executive Committee are described in Section 14 of the Constitution.
The Constitution provides some limits to the membership of the Executive Committee. Neither the school’s Principal nor staff employed by the P&C are permitted to hold a position on the Executive Committee.
While school staff members are restricted to being no more than one-third of the Executive, a waiver on this restriction may be obtained if it is believed that committee vacancies would otherwise remain vacant. This may be relevant in rural or remote schools or environmental education centres. See clause 14.1.3 of the Constitution for further information. If there are vacant positions on the Executive Committee, the remaining Executive members are required to fulfil the responsibilities of the vacant positions until they can be filled.